MAKING BETTER USE OF ADOBE ACROBAT

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Understand that not all PDF’s are equal

One key fact that anyone that works or creates PDF documents should understand is that not all PDF’s are equal. The PDF format allows the creation of files specifically optimised for a number of uses which can include:

  • General office printing and viewing.
  • Optimised web and digital display; and delivery.
  • Long term file storage.
  • High quality professional printing.
  • Interactive media delivery (including sound and video).
  • Fully accessible and structured files.

Dependent upon the requirements or features of a PDF the method of preparation and creation will differ. When generating PDF documents for a specific use, users should ensure that they understand the requirements and are using the correct settings. Likewise, the behaviour of a PDF document will differ in Acrobat Reader depending upon the creation settings applied.

UNDERSTANDING THE DIFFERENT PRODUCT OPTIONS

UNDERSTANDING THE DIFFERENCES BETWEEN ADOBE ACROBAT AND ADOBE READER DC

The video link below provides a short overview of the key differences between the different versions of this product ( https://www.lynda.com/Reader-tutorials/Understanding-differences-between-Adobe-Acrobat-Adobe-Reader-DC-Video/191091/382966-4.html

WHAT IS ACROBAT DC?

Official introduction video to Adobe Acrobat DC. (3 minutes). Basic overview.
https://helpx.adobe.com/uk/acrobat/how-to/what-is-acrobat-dc.html #

GET TO KNOW ACROBAT READER DC

This short video introduces the features and layout of the latest Acrobat Reader version. ( https://helpx.adobe.com/uk/acrobat/how-to/acrobat-reader-dc-overview.html

GET TO KNOW THE ACROBAT DC INTERFACE

Official introduction video to the working interface highlighting key menus and tools. This video covers many of the same topics as the one highlight above but also includes some additional information. Watching both is a good way to embed the learning. (4 minutes).
https://helpx.adobe.com/uk/acrobat/how-to/new-experience-acrobat-dc.html 

CREATE PDF’S FROM MICROSOFT OFFICE

This step-by-step guide covers the methods for generating PDF files from Microsoft Word. You are promoted to download sample files and practice the walk through. (Time required 8 minutes).
This tutorial discusses three separate methods:

  • Method 1: Use the Create PDF tool in Acrobat DC.
  • Method 2: Use the Acrobat task ribbon in Office (Windows only).
  • Method 3: Print from an Office application.

Even if you are familiar with making PDF files I would highly recommend refreshing your knowledge as even seasoned users may pick up useful tips.

https://helpx.adobe.com/uk/acrobat/how-to/create-pdf-files-word-excel-website.html

ADDING STICKY NOTES AND OTHER ANNOTATIONS

If you request others to or are required to make comments to PDF documents then this short video provides an up-to-date review of the tools and process. (5 minutes).
https://helpx.adobe.com/uk/acrobat/how-to/add-pdf-comment.html

SEND FOR E-SIGNATURE

A brief introduction video to the digital signatures features available in Adobe Acrobat.
(4 minutes) https://helpx.adobe.com/uk/acrobat/how-to/send-documents-get-e-signature.html

EDIT SCANNED DOCUMENTS

Ever wanted to edit a scanned file or text in an image file, here’s how in this short video.
(3 minutes). https://helpx.adobe.com/uk/acrobat/how-to/edit-scanned-pdf-files.html

EDIT TEXT AND IMAGES IN PDF’S

This video explains text and images can be adjusted directly within Adobe Acrobat Pro. However, I recommend caution to the inexperienced user as direct changes can cause unseen changes to the files accessibility and suitability for its intended use. (5 minutes).
https://helpx.adobe.com/uk/acrobat/how-to/edit-text-images-pdf-files.html

SHARING FILES

Adobe Acrobat provides a number of ways to share and track files. The following links provide information on the different options:
https://helpx.adobe.com/reader/using/share-comment-review.html (Web page).
https://helpx.adobe.com/acrobat/using/sharing-pdfs.html (Web page).

If you wish to know more about Adobe Acrobat or have a specific issue then please get in touch via my contact page.

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